I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Kerbside recycling box & sack collection.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 16.
Main place of performance: Falkirk & Clackmannanshire Council Boundaries.
NUTS code: Location: "Eastern Scotland">UKM2.
II.1.3) The notice involves:
A public contract.
II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):
Falkirk & Clackmannanshire Councils invite tenders for the provision of a recycling collection service from households, utilising and expanding where appropriate, existing Kerbside recycling box & sack services. The collection will be expected to be conducted fortnightly with limited exceptions. The following containers and materials are used and accepted for collection by the service:
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=180981.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
The overall total value of the contract is expected to be between 5 500 000 and 8 250 000 GBP.
II.2.2) Options:
Yes.
Description of these options: The Contract will extend over a 5 year period for both Falkirk and Clackmannanshire Councils, with the possible extension of the contract for a further 2 consecutive 1 year periods.
Number of possible renewals: 2.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.3.2010. Completion: 31.3.2015.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Provision of Kerbside recycling box & sack collection
1) SHORT DESCRIPTION:
Provision of recycling collection to up to 65 000 households for Falkirk Council.
The contract is for an initial period of 5 years with an option to extend annually for a further two years. The value for the contract which covers the initial term plus the optional extensions is expected to range from 3500 000 to 4 900 000 GBP.
Estimated cost excluding VAT:
Range: between 3 500 000 and 4 900 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 5.4.2010. Completion: 31.3.2015.
5) ADDITIONAL INFORMATION ABOUT LOTS:
There is an option to extend the contract annually for 2 years from 1.4.2015 to 31.3.2016 and from 1.4.2016 to 31.3.2017.
LOT NO 2
TITLE: Provision of Kerbside recycling box & sack collection
1) SHORT DESCRIPTION:
Provision of a recycling collection to up to 23 500 households for Clackmannanshire Council.
The contract is for an initial period of 61 months with the option to extend annually for a further period of 2 years. The contract value, including optional extension period is estimated to be 200 000 to 3 500 000 GBP.
Estimated cost excluding VAT:
Range: between 200 000 and 3 500 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.3.2010. Completion: 31.3.2015.
5) ADDITIONAL INFORMATION ABOUT LOTS:
There is option to extend the contract annually for a further period of 2 years from 1.4.2015 to 31.3.2016 and from 1.4.2016 to 31.3.2017.
LOT NO 3
TITLE: Provision of Kerbside recycling box & sack collection
1) SHORT DESCRIPTION:
Provision of a recycling collection to up to 88 500 households from both councils.
With the option to extend annually for a further period of 2 years. The overall contract value, including optional extensions is estimated to be between 5 500 000 and 8 250 000 GBP.
Estimated cost excluding VAT:
Range: between 5 500 000 and 8 250 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
5) ADDITIONAL INFORMATION ABOUT LOTS:
There is the option to extend the contract beyond the initial contract periods annually for a further two years from 1 April 2015 to 31 March 2016 and from 1 April 2016 to 31 March 2017.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
A Form of Bond equivalent to 10 % of the value of the contract for one year for each authority will be required. The Form of Bond will be required to be supplied within 14 days of official contract award.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
For all three Lots the Economic Operator will be paid for the total number of households serviced.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where more than one Economic Operator will be involved in providing the Service as a grouping then the Councils will seek Assignation Agreements assigning the individual elements of the Contract to the Councils in the event of default by one or more of the Economic Operators in the grouping under the same terms and conditions specified in the Contract.
III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.
The performance of the contract will be subject to Key Performance Indicators.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Information and formalities necessary for evaluating if requirements are met: Legal position – means of proof required:
(1) an extract from the ‘judicial record’ or equivalent issued by the legal or administrative authority of the country of origin, by a declaration on oath or by a solemn declaration made before a competent judicial or administrative authority, a notary or a competent professional or trade body, demonstrating that the bidder:
(a) is not bankrupt or being wound up, its affairs are not being administered by the court, it has not entered into an arrangement with creditors, it has not suspended business activities or is not in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is not the subject of proceedings for a declaration of bankruptcy, or for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has not been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicator (i.e. a matter which has already been conclusively decided by a court);
(2) a certificate issued by the competent authority in the Member State concerned, or a declaration on oath or by a solemn declaration made before a competent authority, a notary or a competent professional or trade body, to the effect that the bidder has fulfiled its obligations relating to the payment of taxes and social security contributions in accordance with the legal provisions of the country in which the bidder is established;
(3) a certificate, declaration under oath or solemn declaration providing proof that the bidder is enrolled on the professional or trade registers of this country of establishment, or where no such register exists a declaration under oath or solemn declaration that the exercises the particular profession or trade.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: Information and formalities necessary for evaluating if requirements are met: (1) A reference from the bidder’s bankers;
(2) Presentation of the bidder’s balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the bidder is established;
(3) A statement of the bidder’s overall turnover and the turnover related to similar activities covered by this contract for the 3 financial years;
(4) Economic Operators with a pre tax turnover of less than 500 000 GBP relating to waste management services will not be considered.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
Information and formalities necessary for evaluating if requirements are met:
(1) A statement of the educational and professional qualifications of the bidder’s managerial staff and of those persons who will be responsible for carrying out the contract requirements;
(2) A list of the principal deliveries of supplies or services effected by the bidder in the past 3 years, with the sums, dates and recipients, public or private, involved:
(a) where effected to public authorities, evidence to be in form of certificates issued or countersigned by the competent authority;
(b) where effected private purchasers, delivery to be certified by the purchaser or, falling this, simply declared by the supplier to have been effected;
(3) a list of the works carried out by the bidder over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where necessary, the competent authority shall submit these certificates to the contracting authority direct;
(4) A statement of the tools, plant and technical equipment available to the bidder for carrying out the work;
(5) Economic Operators with suitably licensed or operating facilities capable of operating the collection service from the Councils for the period of the Contract will be considered.
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Open.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
Dev/029/09.
IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents: 11.12.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
18.12.2009 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders:
Date: 18.12.2009 - 14:00.
Place: Municipal Buildings, West Bridge Street, Falkirk FK1 5RS, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes.
Officer from corporate & neighbourhood services and an officer from law & administration services.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
Yes.
Estimated timing for further notices to be published: 2017.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
Address: Organisation: Economic Operators with suitably licensed or operating facilities capable of operating the collection service from the Councils for the period of the Contract will be considered.,
Precise information on deadline(s) for lodging appeals: Falkirk Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the address in point I.1) of the contract notice.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No 1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
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