Tender: Belfast: exhibition, fair and congress organisation services :: PublicTenders.net

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):

Address: Organisation: Department of Finance and Personnel Northern Ireland,

303 Airport Road West

, Attn: John McGuigan, Country code: UK-Belfast Postal code: BT3 9ED. E-mail: John.mcguigan@dfpni.gov.uk.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Ministry or any other national or federal authority, including their regional or local sub-divisions.

General public services.

Other: Public Procurement.

The contracting authority is purchasing on behalf of other contracting authorities: yes.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority:

NIEA The design, supply and installation of an environmental exhibition at Crawfordsburn Country Park.

II.1.2) Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 27.

NUTS code: Location: "NORTHERN IRELAND">UKN.

II.1.3) The notice involves:

A public contract.

II.1.4) Information on framework agreement:

II.1.5) Short description of the contract or purchase(s):

NIEA wishes to engage a suitable and competent exhibition and design service for the design, production and installation of an exciting new ‘flagship’ exhibition for the Visitor Centre at Crawfordsburn Country Park.

II.1.6) Common procurement vocabulary (CPV):

CPV code: "Exhibition, fair and congress organisation services">79950000 , CPV code: "Exhibition stands">39154100 .

II.1.7) Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8) Division into lots:

No.

II.1.9) Variants will be accepted:

No.

II.2) QUANTITY OR SCOPE OF THE CONTRACT

II.2.1) Total quantity or scope:

Estimated value excluding VAT: 200 000 GBP.

II.2.2) Options:

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT

III.1.1) Deposits and guarantees required:

Not applicable.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

As detailed in the tender documents.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.

III.1.4) Other particular conditions to which the performance of the contract is subject:

No.

III.2) CONDITIONS FOR PARTICIPATION

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

III.2.2) Economic and financial capacity:

III.2.3) Technical capacity:

III.2.4) Reserved contracts:

No.

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1) Execution of the service is reserved to a particular profession:

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE

IV.1.1) Type of procedure:

Open.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:

IV.1.3) Reduction of the number of operators during the negotiation or dialogue:

IV.2) AWARD CRITERIA

IV.2.1) Award criteria:

The most economically advantageous tender in terms of the criteria stated below:

1. Proposed Methodology (creative approach and proposed media) to include achievable project timetable from design to installation, contract management and contingency arrangements. Weighting: 35.

2. Demonstration of your understanding of the clients requirement, in particular an understanding of current environmental issues and potential solutions in Northern Ireland. Weighting: 20.

3. Innovation and application. Weighting: 25.

4. Cost. Weighting: 20.

IV.2.2) An electronic auction will be used:

No.

IV.3) ADMINISTRATIVE INFORMATION

IV.3.1) File reference number attributed by the contracting authority:

P_1361.

IV.3.2) Previous publication(s) concerning the same contract:

No.

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

Time limit for receipt of requests for documents or for accessing documents: 27.11.2009 - 16:00.

Payable documents: no.

IV.3.4) Time-limit for receipt of tenders or requests to participate:

1.12.2009 - 15:00.

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender:

Duration in days: 90 (from the date stated for receipt of tender).

IV.3.8) Conditions for opening tenders:

Date: 1.12.2009 - 15:30.

Place: Clare House.

Airport Road West.

Belfast BT3 9ED.

Persons authorised to be present at the opening of tenders: yes.

Authorised CPD personnel.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:

No.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

No.

VI.3) ADDITIONAL INFORMATION:

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the "Express Interest" button in the "Actions" box on the left-hand side of the page - This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the “Settings and Buyer Attachments” in the "Actions" box

3. Responding to the tender - You can now choose to "Reply" or "Reject" (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the "Actions" box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4) PROCEDURES FOR APPEAL

VI.4.1) Body responsible for appeal procedures:

Address: Organisation: Central Procurement Directorate.

Body responsible for mediation procedures:

Address: Organisation: Central Procurement Directorate.

VI.4.2) Lodging of appeals:

VI.4.3) Service from which information about the lodging of appeals may be obtained:

Address: Organisation: Central Procurement Directorate.

VI.5) DATE OF DISPATCH OF THIS NOTICE:

30.10.2009.