SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):Address: Organisation: Southend Borough Council,
Civic Centre, Victoria Avenue
,
Country code: UK-
Southend on Sea. E-mail:
procurement@southend.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:The contracting authority is purchasing on behalf of other contracting authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:Cliffs pavilion theatre seating.
II.1.2) Type of contract and location of works, place of delivery or of performance:Supplies.
Main site or location of works: Southend-on-Sea.
NUTS code: Location: "Southend-on-Sea">UKH31.
II.1.3) The notice involves:
II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):The Council is looking for an experienced contractor to replace the seating at the Cliffs pavilion theatre in Southend.
The Contractor will be responsible for producing a seating design which retains if possible the capacity/flexibility of the existing seating arrangement. The current seating arrangement has a capacity of 1 630 of which 995 are removable. This flexibility must be maintained to allow for a freestanding area of 2 250. The contractor will be responsible for the manufacture of the seating, transportation and installation of agreed seating plan. Also included will be removal and disposal of existing seating, the preparation of the theatre, replacing carpeting if required, reviewing floor lighting requirements and final making good of all areas.
The theatre diary has been cleared during the period 16th July to 5th September 2010. The Contractor must be able to install the new seating plan during this time.
II.1.6) Common procurement vocabulary (CPV):CPV code: "Theatre seats">39111200 .
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
II.1.8) Division into lots:
II.1.9) Variants will be accepted:
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:The Contractor will be responsible for producing a seating design which retains if possible the capacity/flexibility of the existing seating arrangement. The current seating arrangement has a capacity of 1 630 of which 995 are removable. This flexibility must be maintained to allow for a freestanding area of 2 250. The contractor will be responsible for the manufacture of the seating, transportation and installation of agreed seating plan. Also included will be removal and disposal of existing seating, the preparation of the theatre, replacing carpeting if required, reviewing floor lighting requirements and final making good of all areas.
The theatre diary has been cleared during the period 16th July to 5th September 2010. The Contractor must be able to install the new seating plan during this time.
Estimated value excluding VAT: 180 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:Duration in months: 6 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions to which the performance of the contract is subject:
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
III.2.2) Economic and financial capacity:
III.2.3) Technical capacity:
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:Accelerated restricted.
Justification for the choice of accelerated procedure: An increasing number of complaints about poor or broken seating at the theatre is affecting their ability to attract repeat business. This has resulted in a loss of income not only to the theatre but to other local businesses such as bars and restaurants which attract pre or post theatre customers. The complaints are mainly from elderly and disabled people. By replacing the seating it will help attract larger numbers of people back to the theatre to see the new seating and retain repeat business which will in turn help the local business community.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:Envisaged minimum number: 4. Maximum number: 6.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:The most economically advantageous tender in terms of the criteria stated below:
1. Price. Weighting: 50.
2. Product quality. Weighting: 20.
3. Programme. Weighting: 15.
4. Design. Weighting: 10.
5. Maintenance & warrenties. Weighting: 5.
IV.2.2) An electronic auction will be used:
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
IV.3.4) Time-limit for receipt of tenders or requests to participate:
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:Duration in month(s): null (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders:Date: 11.1.2010 - 00:00.
Place: Southend.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:Southend Borough Council will be issuing the Cliffs pavilion theatre seating pre-qualification questionnaire (PQQ) using a secure electronic tendering system Proactis, and in preparation for this and also to enable you to participate you need to self register on the following link and register as a supplier: https://southend.proactisp2p.com/
An activation email containing an activation link will be sent to the email address you enter. Click on the link contained within the email to activate your account.
Once registered you will be able to access current and future scheme information, award details and download and submit bids electronically. Further information can be found at the end of this email.
Once registered as a Proactis supplier you must then register yourself for the tender opportunity using the below code in the Bulletin Board section.
In order for you to be able to view and register for the Cliffs pavilion theatre seating PQQ please ensure you enter the following category in your company profile:
Category GE17 Theatre Seating .
In order to adhere to timescales can you ensure your account is activated by Mid-day on Tuesday 1.12.2009.
Completed questionnaires must be submitted by 4.12.2009 (15:00).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 
